Insight into Profit
You didn’t have to go to business school to know that profit is the difference between how much we sell something for and how much it cost, and our overall business profit is total revenue minus expenses. In recent articles we’ve discussed the nature of various expenses. Now we’ll take a look from a different perspective.
Let’s consider the way we account for sales. Though intuitively we think of a sale as an exchange of our inventory for money (or an IOU), from an accounting perspective these are two separate transactions. First we handle the sale. Because we use Double-Entry Accounting (more on that another time or in one of our seminars), every transaction will affect at least two accounts on the Balance Sheet in order to maintain a balance between the two “sides” of our business. It’s a cash sale, so cash increases and what else happens? No other assets change - all that’s really happened to assets is we’ve received cash (remember - we’ll handle the inventory change later), so it must be something on the other “side” of the Balance Sheet. We don’t owe creditors more money because we’ve sold something, and nor does it mean that owners have invested more capital. By making a sale we’ve increased Retained Earnings - which makes sense since it means that selling increases the value of our Owners’ Equity. Next let’s address our having sold some inventory. Inventory decreases on the Balance Sheet and what else? Retained Earnings goes down. We no longer have the inventory and so the value of our business is diminished.
How about paying the rent? Cash and Retained Earnings both decrease. Same when we pay utilities or other bills. When we make a loan payment, our cash asset is reduced and on the other side liabilities go down by the amount of the principal payment and Retained Earnings goes down by the amount of the interest. When we Depreciate assets, Retained Earnings and Accumulated Depreciation go down by the same amount.
So looking at things from this perspective we can see that the Income Statement (a/k/a Profit & Loss or P&L) is simply a list of all of the items that affect Retained Earnings, and by “profit” we mean the net change in Retained Earnings since the prior Balance Sheet - except for one: Dividends. Learn more about that in a future article - and, of course, at one of our many upcoming seminars - sign up today!